This applies to documents and videos archived through the Digital Asset Inventory (PDFs, Word documents, Excel files, videos, etc.).
The system detects file modifications by comparing the file's checksum (a digital fingerprint) against the original. If someone replaces or edits the actual file on the server, the system notices the change.
Legacy Archive (before deadline):
| What Happens | Result |
|---|---|
| File is replaced or modified | Status becomes Exemption Void |
| Shows "Integrity Issue" warning | |
| Removed from public Archive Registry | |
| ADA exemption is permanently lost |
This is an ADA compliance violation. The modified content must now meet WCAG 2.1 AA accessibility standards.
General Archive (after deadline):
| What Happens | Result |
|---|---|
| File is replaced or modified | Status becomes Archived (Deleted) |
| Shows "Integrity Issue" warning | |
| Removed from public Archive Registry | |
| Record preserved for audit |
This is not a compliance violation since General Archives don't claim ADA exemption. The record is kept for tracking purposes.