Enable the archive feature, then archive a document end to end: queue it, review it in Archive Management, execute with a content-date attestation, and publish it to the Archive Registry as a Legacy Archive.
Press Play to watch, use the step buttons or arrow keys to browse, or read the transcript below.
site.test/admin/config/accessibility/digital-asset-inventory/archive
⟲ Back to site☰ Manage★ Shortcuts👤 emscha
Digital Asset Inventory Settings ☆
ScannerArchive
Home » Administration » Configuration » Accessibility » Digital Asset Inventory Settings » Archive
Archiving requires a completed scan.
Enable Archive functionality
When enabled, documents and pages can be archived. Archives created before the compliance deadline are classified as "Legacy Archives" (eligible for ADA Title II exemption); those created after are "General Archives." Disabling hides archive features but preserves existing records.
When enabled, documents and pages can be archived. Archives created before the compliance deadline are classified as "Legacy Archives" (eligible for ADA Title II exemption); those created after are "General Archives." Disabling hides archive features but preserves existing records.
Enable Manual Archive entries
Administrators can manually add archive entries for web pages.
Administrators can manually add archive entries for web pages.
Allow archiving documents and videos while in use
When enabled, documents and videos can be archived even when referenced by active content.
When enabled, documents and videos can be archived even when referenced by active content.
▸ LINK DISPLAY SETTINGS
▸ CLASSIFICATION SETTINGS
site.test/admin/digital-asset-inventory
Digital Asset Inventory ☆
Digital Asset InventoryArchive ManagementDashboard
| FILE NAME | TYPE | SIZE | LOCATION | ACTIVE USAGE | OPERATIONS |
|---|---|---|---|---|---|
| Accessible Forms Guide (2018)accessible-forms-guide.pdf | PDF Document | 312.40 KB | UPLOAD | No active usage | Queue for Archive |
| cvsamplescvsamples.pdf | PDF Document | 253.65 KB | MEDIA | No active usage | Queue for Archive |
| FILE NAME | TYPE | SIZE | LOCATION | ACTIVE USAGE | OPERATIONS |
|---|---|---|---|---|---|
| Orientation 2019orientation-2019.mp4 | MP4 Video | 30.39 MB | UPLOAD | No active usage | Queue for Archive |
| FILE NAME | TYPE | SIZE | LOCATION | ACTIVE USAGE | OPERATIONS |
|---|---|---|---|---|---|
| Google Docsdocs.google.com/document/d/1X3nAnl4FbJxr75NrGMrznS7XHGqUU… | Google Docs | – | EXTERNAL | 1 use | — |
site.test/admin/digital-asset-inventory/archive/341
Queue Digital Asset for Archiving ☆
Home » Administration » Digital Asset Inventory » Archive Management » Queue Digital Asset for Archiving
This step records archive intent. Archiving is completed in a later step.
▸ ARCHIVE REQUIREMENTS
▸ ABOUT THE TWO-STEP ARCHIVE PROCESS
Archive validation complete
✓ File exists at its original location
✓ Asset is a document and is not in use
This item meets the system requirements to be queued for archiving.
Queueing does not remove the file. The file remains in its current location until archiving is completed.
site.test/admin/digital-asset-inventory/archive/341
Queue Digital Asset for Archiving ☆
Archive Details
Provide information that will appear on the Archive Registry and explain why this item should be archived.
Archive Reason *
– Select archive purpose –
Reference — Content retained for informational purposes
Research — Material retained for research or study
Recordkeeping — Content retained for compliance or official records
Other — Specify a custom reason
Select the primary purpose for retaining this document. This will be displayed on the public Archive Registry.
Public Description *
This material has been archived for reference purposes only. It is no longer maintained and may not reflect current information.
This description will be displayed on the public Archive Registry.
Internal Notes
Queue for ArchiveReturn to Inventory
Optional notes visible only to administrators. Not shown on the public Archive Registry.
site.test/admin/digital-asset-inventory/archive
Archive Management ☆
Digital Asset InventoryArchive ManagementDashboard
✔ Asset "accessible-forms-guide.pdf" has been queued for archive.
Archived Assets
| NAME | TYPE | STATUS | WARNINGS | PURPOSE | INTERNAL NOTES | ARCHIVED BY | ARCHIVE QUEUED DATE | ARCHIVE CLASSIFICATION DATE | OPERATIONS |
|---|---|---|---|---|---|---|---|---|---|
| accessible-forms-guide.pdf | QUEUED | – | Reference | Notes (1) | emscha | 2026-06-08T09:29:36-07:00 | – | Archive Asset ▾ |
site.test/admin/digital-asset-inventory/archive/execute/12
Archive accessible-forms-guide.pdf ☆
Archive validation complete
✓ File exists at its original location
Note: Archiving does not remove the file. The file remains in its current location and is classified for ADA Title II compliance purposes.
Archive Visibility
Public — Visible on the public Archive Registry
Admin-only — Visible only in Archive Management
▼ CONTENT DATE ATTESTATION
I attest that the content was created before April 24, 2026 and has not been modified after that date. *
How do you know? *
Confirmed with the content owner and institutional records; original document dated 2018.
Cite institutional records, content owner confirmation, original source, or other verification basis. Minimum 30 characters.
Classification (automatic): This document will be classified as a Legacy Archive and may be eligible for ADA Title II accessibility exemption.
Archive AssetReturn to Archive Managementsite.test/admin/digital-asset-inventory/archive
Archive Management ☆
Digital Asset InventoryArchive ManagementDashboard
✔ Document "accessible-forms-guide.pdf" has been successfully archived.
SHA-256 checksum recorded for integrity verification. The document is now visible in the public Archive Registry.
Archived Assets
| NAME | TYPE | STATUS | WARNINGS | PURPOSE | INTERNAL NOTES | ARCHIVED BY | ARCHIVE QUEUED DATE | ARCHIVE CLASSIFICATION DATE | OPERATIONS |
|---|---|---|---|---|---|---|---|---|---|
| accessible-forms-guide.pdf | ARCHIVED (PUBLIC) | – | Reference | Notes (4) | emscha | 2026-06-08T09:29:36-07:00 | 2026-06-08T09:30:42-07:00 | View ▾ |
View Public Archive RegistryView Archived Record
site.test/admin/digital-asset-inventory/archive
Archive Management ☆
| NAME | STATUS | WARNINGS | PURPOSE | INTERNAL NOTES | OPERATIONS |
|---|---|---|---|---|---|
| accessible-forms-guide.pdf | ARCHIVED (PUBLIC) | – | Reference | Notes (4) |
View Archived Record
Unarchive
Make Admin-only
|
site.test/admin/digital-asset-inventory/archive/12/notes
Internal Notes (Admin Only) ☆
This log records internal review activity, decisions, and compliance context related to this archive record. Entries are not publicly visible.
Archive Review Log (Internal)
Add a note *
Record a review update, decision, or compliance-related context…
Record decisions, status updates, or compliance-related context. Maximum 500 characters.
Add Note
emscha attests that the content was created before April 24, 2026 and has not been modified after that date. Basis: Confirmed with the content owner and institutional records; original document dated 2018.
emscha · 2026-06-08 09:30
emscha · 2026-06-08 09:30
Archived as Public (Legacy Archive).
emscha · 2026-06-08 09:30
emscha · 2026-06-08 09:30
Queued for archive.
emscha · 2026-06-08 09:29
emscha · 2026-06-08 09:29
site.test/admin/digital-asset-inventory/archive
Status & warning flags
Status
| STATUS | MEANING |
|---|---|
| QUEUED | Queued for archive, awaiting execution. The file has not moved. |
| ARCHIVED (PUBLIC) | Archived and visible in the public Archive Registry. |
| ARCHIVED (ADMIN-ONLY) | Archived but visible only to administrators, not the public. |
| ARCHIVED (DELETED) | File deleted or unarchived; the record is preserved for the audit trail. |
| EXEMPTION VOID | A Legacy Archive was modified after archiving; the ADA exemption is automatically voided. |
Warnings
| WARNING | MEANING |
|---|---|
| USAGE DETECTED | Active content still references this document. |
| FILE MISSING | The archived file was deleted from its location. |
| INTEGRITY VIOLATION | The file's checksum no longer matches the stored value. |
| MODIFIED | Content was modified after being archived. |
| LATE ARCHIVE | Classification occurred after the ADA compliance deadline. |
site.test/admin/digital-asset-inventory/archive/unarchive/12
Unarchive Digital Asset ☆
Home » Administration » Digital Asset Inventory » Archive Management » Unarchive
▸ ARCHIVE INFORMATION
▸ ARCHIVE DETAILS
What happens after unarchiving
Unarchiving will remove this asset from archived status. The archive record will be retained for audit purposes.
This item is currently visible in the public Archive Registry. Unarchiving will remove it from public view.
site.test/archive-registry
Archive Registry
About This Archive
This page lists archived materials retained solely for reference, research, or recordkeeping purposes. These materials are not used to meet current information or service needs and are no longer actively maintained.
Legacy Archive items may not meet current accessibility standards under ADA Title II provisions for archived content. General Archive items are retained for reference without claiming accessibility exemption.
For an accessible or alternative format of any archived material listed below, please contact the accessibility resources on this website.
List of archived materials
| NAME | TYPE | ARCHIVE TYPE | ARCHIVE PURPOSE | ARCHIVE CLASSIFICATION DATE |
|---|---|---|---|---|
| accessible-forms-guide.pdf | Legacy Archive | Reference — Content retained for informational purposes | 2026-06-08T09:30:42-07:00 |
site.test/archive-registry/12
accessible-forms-guide.pdf — Archived Material
Archived Material Notice
This material is archived and retained solely for reference, research, or recordkeeping purposes. It was created before April 24, 2026 and has not been modified since being archived. Archived materials may be stored in their original format and are not required to meet current accessibility standards.
For an accessible or alternative format, please contact the accessibility resources on this website. Requests will be fulfilled within a reasonable timeframe.
If you need to reference this material, always link to this archive page and never to the original file, page, or URL.
Copy Archive Record Link
Archived Material Details
| NAME | TYPE | ARCHIVE PURPOSE | DATE ARCHIVED | SOURCE URL |
|---|---|---|---|---|
| accessible-forms-guide.pdf | PDF file | Reference — Content retained for informational purposes | 2026-06-08T09:30:42-07:00 | Download |
Integrity Note: This archived material has been digitally verified to ensure it has not been altered since being archived.
site.test/admin/digital-asset-inventory/dashboard
Digital Asset Dashboard ☆
Digital Asset InventoryArchive ManagementDashboard
88
Total Assets
83
In Use
5
Unused
1
Archived
Archive Status
Status Breakdown
Archived (Public): 1
Archive Type
Legacy
General
Legacy: 1 · General: 0
Archive Purpose
Reference: 1