Archive a document or video that is still in use. Enable in-use archiving and archived link labels, walk the archive workflow on the Campus-Experience video, then see the (Archived) label where the video appears in content.
Press Play to watch, use the step buttons or arrow keys to browse, or read the transcript below.
site.test/admin/config/accessibility/digital-asset-inventory/archive
⟲ Back to site☰ Manage★ Shortcuts👤 emscha
Digital Asset Inventory Settings ☆
ScannerArchiveArchive Registry
Enable Archive functionality
Allow archiving documents and videos while in use
When enabled, documents and videos can be archived even when referenced by active content. Access will be routed through the Archive Detail Page. This does not apply to images.
When enabled, documents and videos can be archived even when referenced by active content. Access will be routed through the Archive Detail Page. This does not apply to images.
▼ LINK DISPLAY SETTINGS
Show archived label on links
When enabled, links to archived content will display a label (e.g., "(Archived)") to indicate the content is archived. This applies to menus, breadcrumbs, and content links.
When enabled, links to archived content will display a label (e.g., "(Archived)") to indicate the content is archived. This applies to menus, breadcrumbs, and content links.
Archived label text *
Archived
The text to display after archived links. Do not include parentheses; they will be added automatically.
▸ CLASSIFICATION SETTINGS
site.test/admin/config/accessibility/digital-asset-inventory/archive
Digital Asset Inventory Settings ☆
▼ CLASSIFICATION SETTINGS
ADA Compliance Deadline
04/26/2027
Archives classified on or before this date are "Legacy Archives" (ADA Title II exempt). Archives classified after this date are "General Archives" (no exemption claimed). Default: April 26, 2027.
Archive Exemption Date
04/24/2026
Web content created before this date is eligible for the exception when the other archive criteria are met. Default: April 24, 2026.
Legacy Archives (ADA Title II): Web content created before the exemption date and archived before the compliance deadline is exempt from WCAG 2.1 AA requirements, provided it has not been modified since archiving. If modified after archiving, the exemption is automatically voided.
General Archives: Content archived after the compliance deadline is retained for reference, research, or recordkeeping. These do not claim ADA exemption. If modified after archiving, they are removed from the public registry and flagged "Modified."
General Archives: Content archived after the compliance deadline is retained for reference, research, or recordkeeping. These do not claim ADA exemption. If modified after archiving, they are removed from the public registry and flagged "Modified."
site.test/admin/digital-asset-inventory
Digital Asset Inventory ☆
Digital Asset InventoryArchive ManagementDashboard
| FILE NAME | TYPE | SIZE | LOCATION | ACTIVE USAGE | OPERATIONS |
|---|---|---|---|---|---|
| Campus-ExperienceCampus-Experience.mp4 | MP4 Video | 30.39 MB | UPLOAD | 1 use | Queue for Archive |
site.test/admin/digital-asset-inventory/archive/385
Queue Digital Asset for Archiving ☆
Archive validation complete
✓ File exists at its original location
✓ In-use archiving is enabled for this asset type
This item is currently in use
Referenced in 1 location. View usage locations
When archived, site links will route to the Archive Detail Page instead of serving the file directly. Existing references will continue to work and will display archive context before access.
I understand that this item is currently in use and that, when archived, site links will route to the Archive Detail Page. *
Queue for ArchiveReturn to Inventory
site.test/admin/digital-asset-inventory/archive/385
Queue Digital Asset for Archiving ☆
Archive Details
Archive Reason *
– Select archive purpose –
Reference — Content retained for informational purposes
Research — Material retained for research or study
Recordkeeping — Content retained for compliance or official records
Other — Specify a custom reason
Select the primary purpose for retaining this video. This will be displayed on the public Archive Registry.
Public Description *
Queue for Archive
This material has been archived for recordkeeping purposes only. It is no longer maintained and may not reflect current information.
site.test/admin/digital-asset-inventory/archive
Archive Management ☆
Digital Asset InventoryArchive ManagementDashboard
✔ Asset "Campus-Experience.mp4" has been queued for archive. Please remove file references from content before executing the archiving of this digital asset.
Archived Assets
| NAME | TYPE | STATUS | WARNINGS | PURPOSE | INTERNAL NOTES | ARCHIVED BY | ARCHIVE QUEUED DATE | ARCHIVE CLASSIFICATION DATE | OPERATIONS |
|---|---|---|---|---|---|---|---|---|---|
| Campus-Experience.mp4 | mp4 | QUEUED | USAGE DETECTED | Recordkeeping | Notes (1) | emscha | 2026-06-08T12:57:21-07:00 | – | Archive Asset ▾ |
site.test/admin/digital-asset-inventory/archive/execute/2
Archive Campus-Experience.mp4 ☆
Archive validation complete
✓ File exists at its original location · ✓ In-use archiving is enabled for this asset type
Archive Visibility
Public — Visible on the public Archive Registry
Admin-only — Visible only in Archive Management
▼ CONTENT DATE ATTESTATION
I attest that the content was created before April 24, 2026 and has not been modified after that date. *
How do you know? *
Recorded during the 2019 orientation; confirmed with the communications office and original production records.
Classification (automatic): This document will be classified as a Legacy Archive and may be eligible for ADA Title II accessibility exemption.
Archive AssetReturn to Archive Managementsite.test/admin/digital-asset-inventory/archive
Archive Management ☆
✔ Document "Campus-Experience.mp4" has been successfully archived.
SHA-256 checksum recorded for integrity verification. The document is now visible in the public Archive Registry.
| NAME | TYPE | STATUS | WARNINGS | PURPOSE | INTERNAL NOTES | ARCHIVED BY | ARCHIVE CLASSIFICATION DATE | OPERATIONS |
|---|---|---|---|---|---|---|---|---|
| Campus-Experience.mp4 | mp4 | ARCHIVED (PUBLIC) | USAGE DETECTED | Recordkeeping | Notes (4) | emscha | 2026-06-08T12:58:38-07:00 | View ▾ |
site.test/admin/digital-asset-inventory
Digital Asset Inventory ☆
| FILE NAME | TYPE | SIZE | LOCATION | ACTIVE USAGE | OPERATIONS |
|---|---|---|---|---|---|
| Campus-ExperienceCampus-Experience.mp4 ARCHIVED (PUBLIC) | MP4 Video | 30.39 MB | UPLOAD | 1 use |
site.test/admin/digital-asset-inventory/usage/385
Active Usage for Campus-Experience.mp4 ☆
Active UsageOrphan References
Campus-Experience.mp4
Mp4 | 30.39 MB | Upload | Public (Accessible to anyone without logging in)
| USED ON | ITEM TYPE | ITEM CATEGORY | SECTION | EMBED TYPE | CONTROLS | CAPTIONS | TRANSCRIPT |
|---|---|---|---|---|---|---|---|
| Video Examples | Content | Basic page | Hero video | HTML5 Video | Yes | No | Unknown |
Return to Inventory
site.test/menu-1/video-examples
UC SANTA BARBARA | Accessibility
Campus-Experience.mp4 (Archived)
Video Examples
Packed into the Web Theme are a variety of ways to display video content. Content editors can choose to use a hero video in place of a hero image, display a standalone YouTube or Vimeo video, or use our custom YouTube module to display a collection of videos.
YouTube video embed
Responsive video embeds can be full width or placed in columns. Step-by-step instructions for embedding a single video can be found on our User Guide Site.